EXECUTIVE ASSOCIATE III

If you are looking for an exciting career with great benefits, pension, generous leave, competitive salary, and the opportunity for advancement and professional growth, apply to join the DPSCS team today!

The Department of Public Safety and Correctional Services (DPSCS) is seeking dedicated candidates to fill important roles within our department. We are one of the largest departments in Maryland with nearly 12,000 employees and a budget of more than $1 billion. In order to fulfill our mission of promoting safety, we have increased security at our institutions while leading the way in innovative restorative justice projects that will help offenders reintegrate into society upon release.

As a member of the DPSCS team, you can have a fulfilling career, while also enjoying a wide range of benefits such as medical and dental coverage, paid time off (i.e. vacation, sick leave), becoming vested in the State pension, supplemental retirement options, and even joining the Maryland State Employees Credit Union.

The Executive Assistant serves as support staff for the Secretary of the Maryland Department of Public Safety & Correctional Services. The Executive Assistant is responsible for reviewing and handling correspondence and inquiries related to the Office of the Secretary. Additional responsibilities include:

• Researches and compiles information as directed by the Secretary of the Maryland Department of Public Safety & Correctional Services and Deputy Secretary of the Maryland Department of Public Safety & Correctional Services
• Reviews reports and incoming mail to identify and assist in preparing correspondence transmitting items of interest or concern to various departmental staff.
• Acts as the appointment officer to schedule meetings for the Secretary of the Maryland Department of Public Safety & Correctional Services and Deputy Secretary of the Maryland Department of Public Safety & Correctional Services to attend as well as obtain the necessary documentation and information prior to the meeting.
• Serves as the direct representative of the Secretary of the Maryland Department of Public Safety & Correctional Services in meetings and conferences and relays all information that was transmitted.
• Serves and interacts with the Governor’s office, legislators, and other state agencies on a daily basis.
• Works on sensitive and confidential projects requiring discretion and judgment in the release of information.
• On Call 24/7 as needed. 

Education: Possession of High School Diploma or GED.

Experience:

• Minimum of 5–7 years of experience supporting senior executives, preferably in a large, complex organization or government agency.
• Demonstrated experience supporting Cabinet-level or senior government leaders, including managing sensitive information, strategic calendars, and high-level communications.
• Proven ability to manage and support special projects in coordination with 200+ executive leaders, including scheduling, meeting coordination, material preparation, and project tracking.
• Exceptional written and verbal communication skills, with the ability to draft, proofread, and edit executive-level memos, briefings, and official correspondence.
• Ability to prepare and send responses on behalf of the Secretary, ensuring alignment with departmental priorities, tone, and confidentiality expectations.
• Experience working with internal and external stakeholders at all levels, including government officials, senior leadership, and community partners.
• Strong organizational and prioritization skills, with the ability to manage competing deadlines and multiple confidential work streams simultaneously.

• Experience using a high degree of discretion, integrity, and professionalism when handling sensitive and confidential matters.
• Experience using Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and project management tools such as Smartsheet, Asana, or Microsoft Teams.
• Experience working independently and proactively in a fast-paced, high-pressure environment.

Employees in this classification will be assigned duties which require the operation of a motor vehicle.

As an employee of the State of Maryland, you will have access to outstanding benefits, including: health insurance, dental, and vision plans offered at a low cost.

CLICK ON THIS LINK FOR MORE DETAILS: STATE OF MARYLAND BENEFITS

Online applications are highly recommended. However, if you are unable to apply online, the paper application and supplemental questionnaire may be emailed to [email protected]. Paper application materials must be received in our office by the closing date for the recruitment.

If you are submitting additional information, the preferred method is to upload it with your application. All uploaded additional information must be received by the closing date and time. If you are unable to upload, please email the requested information to [email protected] referencing the recruitment number in the subject line, or fax to 410-484-5928 (providing a cover sheet with your contact information, recruitment name, recruitment number and the number of pages faxed). Only additional materials that are requested will be accepted for this recruitment.

For questions regarding this recruitment, please contact the Department of Public Safety and Correctional Services, HRSD-Recruitment Division at 410-585-3999.

Terrayl Goode

If you are having difficulties with submitting your online application, please contact the DBM Recruitment and Examination Division at [email protected] or 410-767-4850.

We thank our Veterans for their service to our country.

People with disabilities and bilingual candidates are encouraged to apply.

As an equal opportunity employer, Maryland is committed to recruiting, retaining, and promoting employees who are reflective of the State's diversity.